Temporary events notices

If you are holding an event and want to sell or supply alcohol, or put on entertainment such as music, dancing or films, then the chances are you will need to apply for a Temporary Event Notice (TEN).  Temporary Event Notices allow all premises including village halls, schools and clubs to easily apply for, and put on, one off events involving the sale of alcohol and regulated entertainment.

There are strict limits on temporary events notices, so please ensure you read and understand the notes with the application form and those below.

The TEN should be submitted at least ten clear working days prior to the event.  Legislation from 25 April 2012, allows for a limited number of late TEN notices to be made, between five-nine clear working days prior to the event.  The day of the event and the day the application is submitted are NOT counted as clear working days.  If you submit a TEN fewer than five clear working days before the event, it will not be authorised.

While a TEN is designed to be a 'light touch' form of licensing, strict guidelines must be adhered to, including:

• Non personal licence holders may give a maximum of five TENs, of which a maximum of two may be a late TEN. 
• Personal licence holders may give a maximum of 50 TENs, of which a maximum of 10 may be a late TEN.
• A premises may be the subject of a maximum of 12 TENs per calendar year. 
• No premises can have more than 21 days of TENs per calendar year. 
• No more than 499 people may be involved in the licensable activity at any one time. 
• A maximum of 168 hours (seven days) may be licensed with a single TEN.  There must be a minimum of a 24 hour period between TENs for the same premises.

Where an objection is received in respect of a late TEN, the legislation does not provide for any modifications to be made and therefore, the licensable activities would simply not be permitted to take place.

In view of the above, this Licensing Authority strongly recommends that TENs are given at the earliest opportunity and with at least 10 clear working days' notice.

The statutory fee for a Tempoary Event Notice is £21.00.  You can make payment by credit or debit card and you can also pay by cheque.  Cheques should be made payable to Vale of White Horse District Council.

How to apply for a temporary event notice

• Complete the temporary events notice application form.
• Send one copy to the police for the area in which the premises are located.  If the event is happening in the Vale of White Horse District Council area, send the notice to:
  Licensing
  Thames Valley Police
  Headquarters (South)
  KIDLINGTON
  Oxfordshire
  OX5 2NX
• Send two copies and the fee of £21 to the local authority for the area in which the proposed event is to take place.  If it is taking part in the Vale of White Horse District Council area, send the event notice to:
  The Licensing Unit
  Vale of White Horse District Council
  Abbey House
  Abingdon
  OX14 3JE
• Please also send one copy to:
  The Environmental Protection Team
  Vale of White Horse District Council
  Abbey House
  Abingdon
  OX14 3JE